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Accounts Payable Specialist

March 11, 2014 - March 25, 2014
Location:Waukesha, WI
Exempt/Non-Exempt:Non-Exempt
Employment Type:Part Time
Department:Operations
Description:Our company is expanding through our growing reputation for quality and customer service. We are positioned as a dominate supplier of dental materials, equipment and service in the Upper Midwest. We are currently looking for an Accounts Payable Specialist who is detailed-oriented, analytical problem solver with excellent communication skills to join our team.

Holt Dental Supply, Inc. is an equal opportunity employer functioning under an Affirmative Action Plan. If you are interested in applying for employment with Holt Dental Supply, Inc. and need special assistance or an accommodation to apply for a posted position, contact our Human Resources Department. A copy of our EEO/AA plan can be obtained by contacting our Human Resources Department.
Duties:The function of the Accounts Payable Specialist will be to administer and maintain accounts payable. This will include prompt payment of vendors and the maintenance of accurate and timely records of accounts payable and developing vendor relationships. Specific duties include:
•Process invoices for payments to vendors. This includes:
oCheck invoices for accuracy.
oWork directly with the purchasing/receiving to resolve any invoice discrepancies.
oEntering data into the system accurately and efficiently.
•Schedule check runs accurately and efficiently. This includes:
oEnsuring that the payment selection process is done in a timely manner.
oEnsuring that the Director of Operations receives the check preview report for review and approval on a timely basis.
oProcess checks in a timely manner and prepare documents and checks for mailing.
•Analyze/review monthly vendor statements for accuracy. This includes:
oReview statements to ensure there are no outstanding invoices.
oCheck any credit balances and take proper action to clear credit balances.
oContact vendors to resolve any statement issues.
•Data entry/Service Administrative help as needed.
Qualifications:High School Diploma or equivalent. An Associate’s Degree is preferred.
Three-Five years of experience in a computerized Accounts Payable environment. Additional experience in accounting or bookkeeping is preferred.
Must be able to effectively use Microsoft Office software programs including Word, Excel, Power Point and Outlook.
Must have basic Accounts Payable data entry knowledge.
Ability to understand and operate the company’s computerized accounting system, with training.
Ability to follow verbal and written instructions to perform multi-step tasks.


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